ShowingTime pricing varies by plan, user count, and added features. The primary cost drivers are subscription level, failed appointment fees, and optional integrations with MLS or calendar systems. This guide provides practical pricing ranges in USD, with clear low–average–high ranges and per-user considerations.
| Item | Low | Average | High | Notes |
|---|---|---|---|---|
| Base subscription (monthly per office) | $19 | $39 | $99 | Assumes basic scheduling features for a small office |
| Per-user add-ons | $6 | $12 | $25 | Typically active for multiple agents in a brokerage |
| MLS integration / premium features | $0 | $15 | $40 | Depends on MLS data access and advanced tools |
| Appointment credits / usage fees | $0 | $5 | $20 | Charged when using extra appointment slots or auto-notifications |
| Setup & onboarding | $0 | $50 | $150 | One-time or first-month fee for configuration |
Assumptions: region, plan tier, number of agents, MLS integrations, and onboarding decisions.
Overview Of Costs
Cost range overview: Basic plans commonly start around $19–$39 per office per month, with per-user add-ons from $6–$25 monthly. Premium features such as MLS integrations or extensive automation typically push total monthly costs into the $60–$150 range for mid-size brokerages. For organizations with many agents, annual commitments may yield discounts, while onboarding fees can add a one-time $0–$150 cost.
Per-unit considerations: Pricing often scales with the number of licensed agents; some vendors tier quarterly or annual pricing, reducing effective monthly costs per user as the team grows. In addition, usage-based charges like appointment credits or premium notifications can add $0–$20 per month depending on activity.
Cost Breakdown
| Columns | Details |
|---|---|
| Materials | Software licenses, platform access, and feature sets |
| Labor | Time spent by staff on onboarding, training, and management |
| Equipment | Any required devices or desktops for access (minimal for most users) |
| Permits | Typically none; may apply if a brokerage requires mandatory MLS data access |
| Delivery/Disposal | N/A for most ShowingTime deployments |
| Accessories | Integrations with calendars, CRM, or marketing tools |
| Warranty | Vendor support and SLA options |
| Overhead | Admin time for renewal negotiations and policy updates |
| Contingency | Budget for feature expansion or user growth |
| Taxes | Sales tax or usage taxes depending on location |
data-formula=”labor_hours × hourly_rate”>Assumptions: region, specs, labor hours.
Factors That Affect Price
Pricing variables include plan tier, agent headcount, and data integrations. Larger brokerages typically see lower monthly costs per user due to volume discounts, while adding MLS feeds or custom automation increases both upfront onboarding and ongoing monthly charges. Availability of premium features like interactive scheduling, client portals, and mobile integrations can push prices upward.
Usage patterns also matter: higher appointment volume increases potential per-transaction fees or credits, and more frequent notifications or reminders can incur additional charges. Security requirements, customization of calendars, and SLA levels may further affect the total cost of ownership over time.
Ways To Save
Budget-friendly approaches include selecting a minimal plan with essential scheduling features and adding agents gradually. Many providers offer annual billing discounts, or bundled pricing for MLS access and CRM integrations, which lowers the effective per-user cost. Training and onboarding conducted in-house can reduce setup fees.
Optimization tips involve consolidating calendars, reducing redundant notifications, and leveraging automated appointment reminders only for high-value client journeys. Sharing a single license among multiple assistants where permitted can also reduce per-user expenses without sacrificing functionality.
Regional Price Differences
Prices can vary by market and region due to local tax rules, MLS access costs, and competitive dynamics. In major urban areas, base subscriptions often run toward the higher end, while suburban or rural offices may secure lower rates through regional brokers or volume arrangements. Brokers with nationwide franchises might negotiate centralized pricing, smoothing regional disparities.
Real-World Pricing Examples
Basic scenario: 2 agents, essential scheduling, basic calendar sync. Monthly: Base $19 + 2×$6 = $31; onboarding $0; MLS none. Total monthly: $31; annual estimate: $372. Per-agent value: ~ $15.50/mo.
Mid-Range scenario: 6 agents, MLS integration, calendar sync, and reminders. Monthly: Base $39 + 6×$12 = $111 + MLS $25 = $136; onboarding $50; total monthly: $186 (first month $236 with onboarding). Per-agent: ~$31/mo.
Premium scenario: 15 agents, advanced automation, CRM integration, premium notifications. Monthly: Base $99 + 15×$25 = $474 + MLS $40 = $553; onboarding $150; total monthly: $703. Per-agent: ~$46.9/mo; annual: ~$8,436 before taxes.
Price Components
The main components typically include base subscription, per-user add-ons, and optional premium features. For offices considering a move to ShowingTime, a practical approach is to map expected appointment volume, MLS access needs, and CRM tie-ins to a forecasted monthly cost curve. This helps compare against alternative scheduling tools with transparent per-user pricing and predictable renewals.
What You Get By Region
Regional pricing differs through three common patterns: urban centers with higher base rates but stronger feature sets, suburban markets with moderate pricing and scalable options, and rural areas where discounts and lighter usage are more common. In the urban tier, anticipate higher onboarding costs and potential upfront integration fees, whereas rural offices may experience lower monthly fees but limited feature depth.
FAQs
Is there a free version? Some providers offer trial periods or limited free tiers, but most robust ShowingTime plans require a paid subscription for access to scheduling features and MLS data.
Do prices vary by agent count? Yes. Per-user add-ons commonly scale with the number of agents, affecting both monthly and annual budgets.
Are there long-term contracts? Many vendors offer monthly as well as annual plans; annual contracts often include discounts, while month-to-month plans provide flexibility with potential higher monthly rates.