Purchasing Yardi software typically involves an upfront setup cost plus ongoing monthly or annual fees. The main drivers are the product tier, the number of units or properties managed, and the level of onboarding and support required. The following figures show low–average–high ranges to help with budgeting, including both Breeze and Voyager options.
| Item | Low | Average | High | Notes |
|---|---|---|---|---|
| Initial Setup & Migration (one-time) | $1,500 | $6,000 | $25,000 | Includes data migration, configuration, and onboarding. |
| Monthly per-Unit Fee (cloud) | $1.50 | $3.00 | $8.00 | Based on units/properties managed; varies by module. |
| Annual Maintenance & Support | $1,000 | $4,000 | $12,000 | Includes updates and access to support. |
| Implementation Time (project) | 2–4 weeks | 6–12 weeks | 4–6 months | Depends on data complexity and user count. |
Overview Of Costs
Cost ranges include both Breeze and Voyager offerings, with total project estimates that reflect different levels of complexity. The core price brackets typically scale with the number of properties or units and the breadth of modules deployed. For smaller portfolios, Breeze tends to be more accessible, while Voyager targets larger, multi-entity operations with deeper functionality. Assumptions: region, specs, labor hours.
Typical ranges for a mid-size portfolio (100–1,000 units) are:
- Starter setup: $3,000–$10,000
- Monthly: $2–$4 per unit
- Ongoing support: $2,000–$6,000 per year
For larger enterprises (1,000+ units) or highly customized deployments, totals expand substantially. Higher complexity drives both upfront and ongoing costs. A full Voyager deployment with data clean-up, integrations, and multi-region access can reach into the six-figure range before discounts or contractual terms.
Cost Breakdown
Understanding how costs accumulate helps with budgeting and negotiations.
| Category | Low | Average | High | Notes |
|---|---|---|---|---|
| Materials | $0 | $0–$0 | $0 | Software license and base features typically cover core needs; hardware is not required for cloud options. |
| Labor | $2,000 | $6,000 | $25,000 | Implementation hours, data migration, and training. |
| Equipment | $0 | $0–$2,000 | $5,000 | Usually minimal for cloud deployments; on-prem needs vary. |
| Permits | $0 | $0–$1,000 | $5,000 | Typically not applicable unless integration with regulated systems is required. |
| Delivery/Disposal | $0 | $0 | $1,000 | Limited to IT asset handling for certain deployments. |
| Warranty / Support | $1,000 | $3,000 | $10,000 | Annual maintenance and support contracts. |
| Taxes | $0 | $0–$2,000 | $8,000 | Depends on state and billing structure. |
| Contingency | $0 | $2,000 | $10,000 | Budget for scope changes and data issues. |
Two niche drivers affect pricing: (1) number of units per portfolio and (2) module complexity (leasing, maintenance, accounting, and reporting). Lower-volume deployments with basic modules cost less, while full-featured, multi-entity systems with custom workflows cost more.
Pricing Variables
Prices vary by region and deployment model, with regional differences shaping total cost. Cloud-based subscriptions generally include hosting and updates, while on-prem deployments incur more up-front and ongoing hardware and maintenance costs. The per-unit rate typically declines with larger portfolios, but needs for advanced reporting can push costs higher.
Key variables include:
- Number of units/properties managed (e.g., 100–500, 500–2,000, 2,000+)
- Modules and features selected (core, leasing, maintenance, resident portal, analytics)
- Implementation complexity (data migration volume, integrations, custom workflows)
- User licenses and access levels (administrators vs. end users)
Regional Price Differences
Pricing can differ by region due to labor and data hosting costs. In the U.S., typical deltas between urban, suburban, and rural markets can be +/- 10–25% for initial setup and ongoing per-unit fees, reflecting availability of local support and data-center proximity.
Three representative regional patterns:
- Urban markets: higher onboarding costs but often lower per-unit ongoing fees due to scale.
- Suburban markets: balanced costs with moderate implementation times.
- Rural markets: potential for higher per-unit rates due to travel and lower volume.
Real-World Pricing Examples
Three scenario cards illustrate common outcomes for different portfolio sizes.
-
Basic: 100 units, Breeze core, limited data migration, 2 admin users. Setup $3,000; monthly $150; annual support $1,500.
Assumptions: region, specs, labor hours. - Mid-Range: 350 units, Breeze with additional modules (leasing + maintenance), 6 admin users, moderate migration. Setup $8,000; monthly $1,050; annual support $4,000.
- Premium: 1,000+ units, Voyager with full modules, multi-region access, extensive data cleanup, 20 admin users. Setup $40,000; monthly $4,500; annual support $12,000.
Cost Drivers & Savings Tactics
Strategic choices can reduce total cost of ownership. Consider module minimization for smaller portfolios, staged rollouts to spread onboarding, and negotiated multi-year contracts for lower per-unit rates. Efficient data virtualization and clean data prior to migration also cut implementation hours and risk.
Potential savings approaches include:
- Start with core features, then add modules as needed.
- Negotiate bundled pricing for multiple properties or entities.
- Plan migrations during off-peak times to minimize labor costs and downtime.
Assumptions: region, specs, labor hours.